Segregated Fund Administrator

Job Description:

• Maintain accurate and timely reconciliations for custodian accounts on a daily, monthly, and quarterly basis 
• Support and provide backup coverage for daily Money Market forecasts and other custodial account activities 
• Prepare and distribute client and internal reporting packages, including monthly reconciliation and operational reports 
• Generate ad hoc account detail reports, transaction summaries, and supporting data for Portfolio Managers and internal stakeholders 
• Assist with trade settlement processes and coordinate effectively with custodians, brokers, and other external counterparties 
• Act as a backup resource for team members, ensuring continuity of workflow and operational coverage during absences 
• Maintain organized records, files, and supporting documentation in accordance with internal controls and compliance standards 
• Provide administrative and operational support across the Investment Operations team 
• Participate in process improvement initiatives, operational projects, and ad hoc assignments as required
• Perform daily reconciliation and posting of portfolio transactions, including: 
  • Cash withdrawals and deposits 
  • U.S. dividends 
  • Management fees
  • Other investment-related transactions through Advent APX/REX 

What We Offer:

• Employee Ownership: As an employee-owned firm, we believe in rewarding those who contribute to our collective success. Team members have the opportunity to become future shareholders and grow alongside the firm.
• Open and Transparent Culture: We value open dialogue, collaboration, and trust. Everyone has a voice, and ideas are encouraged - whether they come from a new hire or a long-time partner.
• Team-Oriented and Supportive Environment: You’ll work closely with experienced professionals who are approachable, respectful, and invested in each other’s success.
• Work-Life Balance: We understand that personal well-being fuels professional excellence. Our flexible, balanced approach enables you to thrive both inside and outside of work.
• Learning and Development: As part of a boutique firm, you’ll gain exposure to multiple facets of the investment business and have the chance to broaden your skills and impact.
• Shared Purpose: Join a firm built on independence, integrity, and long-term relationships where we measure success by the trust we build and the results we deliver for our clients.
• Competitive Compensation Package: Salary range of $60,000 - $65,000 per annum, with flexibility for exceptional candidates with highly relevant experience. Compensation will be commensurate with education, experience, and internal parity; includes RRSP contribution, extended health benefits from day of joining (no waiting period), and three weeks’ vacation, annually.

Job Qualifications:

• Minimum 3–5 years of experience in securities settlements or investment operations within an asset management, investment management, or financial services environment 
• Strong working knowledge of Advent APX/REX or equivalent portfolio accounting and reconciliation systems 
• Experience reconciling portfolio and transaction data with custodians, fund accountants, and portfolio management teams 
• Advanced proficiency with Microsoft Office applications, particularly Excel 
• Strong data management, reporting, and reconciliation skills with a high degree of accuracy and attention to detail 
• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is considered an asset 
• Excellent communication and interpersonal skills, with the ability to work effectively with employees, custodians, brokers, and clients 
• Demonstrated ability to identify, investigate, and resolve operational discrepancies efficiently 
• Strong organizational and time management skills, with the ability to prioritize multiple deadlines in a fast-paced environment 
• Ability to work independently while contributing positively to a collaborative team environment